Hygiene concept at Euroforum Deutschland GmbH

Preliminary remarks

During the course of the coronavirus crisis, we as an event organiser are also subject to new general conditions. We are a responsible host and give top priority to the health of our employees, participants and partners.

The Euroforum hygiene concept is based on actions recommended by the Research Institute for Exhibition and Live Communication (R.I.F.E.L.) and maps the standards of all federal states in which Euroforum Deutschland GmbH holds events.

During events, we take all appropriate measures to prevent the coronavirus SARS-CoV-2 from spreading, with the aim of ensuring the safe and smooth implementation of conferences.

We do not exceed the maximum number of visitors permitted by the respective federal state.

The concept is part of the General Terms and Conditions of Business of Euroforum Deutschland GmbH and applies to participants, speakers, guests, exhibitors, sponsors, service providers and any other parties attending the events. In participating in an event held by Euroforum you recognise these rules. Euroforum reserves the right to exclude anyone who violates the measures listed.

In addition, an individual hygiene concept will be drawn up for each event, taking account of the special requirements of the relevant federal state and the local circumstances.

Mandatory testing for all attendees

A negative Corona rapid test is required for access to the event premises. The test result must be no more than 24 hours old. An official certificate from a recognized test center must be presented for this purpose.

Fully vaccinated persons (at least 14 days after the last required single vaccination) and convalescents do not have to present a negative test. Proof of vaccination by presentation of a vaccination card or a vaccination certificate or proof of convalescence (positive PCR test result at least 28 days ago and not older than 6 months) is sufficient. The test result must be in the form of either a print or electronic document in German or English.

All proofs will be checked at check-in.

Spacing rules

During the conference, all appropriate measures will be taken to ensure that a minimum distance of 1.5 metres can be observed. For this purpose, we will draw up seating plans allowing for a minimum distance of 1.5 metres between two seats and ensuring that there is sufficient space between the first row and the stage.

A personalised assignment of seats is only foreseen in exceptional cases.

A special visitor flow management team will define fixed aisles with a view to avoiding crowds of people and queues. The aisles will be sufficiently marked in order to ensure that people maintain a distance. Where possible, separate entrances and exits to the conference room will be defined and labelled accordingly.

In the context of an exhibition, distances of at least 1.5 metres between the exhibition stands will be ensured. A corresponding exhibition plan will be drawn up beforehand.

If there are any areas where the spacing rules cannot be adhered to, suitable separators (e.g. plexiglass panels) will be fitted. This may be the case i.a. in the check-in area, at exhibition boothes between the exhibitor and visitors.

Mouth/nose protection (FFP2)

Everyone attending an event must wear suitable mouth/nose protection throughout the entire event. They may only be removed to consume food or drinks.

Everyone attending is requested to bring suitable mouth/nose protection on their own. However, Euroforum has a contingent of disposable masks at hand in case a replacement is needed.

Tracking

For the purpose of allowing any infections to be traced, and no other purpose, the following contact data will be collected from all visitors:

  • First name, surname, address, (mobile) phone number and e-mail address

In accordance with the General Data Protection Regulation, this data will be stored securely and in compliance with data protection rules, made available to the relevant health authority where required and deleted or destroyed no more than one month after the end of the event.

Articles 13, 15, 18 and 20 of the General Data Protection Regulation regarding the obligation to provide information and the right to information regarding personal data shall not apply.

The data will be requested on site either in writing on paper or digitally by QR code.

Everyone is requested to download and activate the Federal Government’s corona warning app.

Anyone showing symptoms of illness that suggest an infection with the SARS-CoV-2 virus (such as high temperature or a dry cough) will not be permitted access to the event.

Signs

Euroforum will indicate the relevant hygiene measures and rules of conduct on site (including the etiquette with regard to coughing or sneezing) by means of appropriate and clearly visible signs. The hygiene concept will also be pointed out verbally to visitors at the check-in and at the beginning of the conference programme.

General hygiene measures on site

Euroforum will ensure that sufficient sanitiser dispensers and hand-washing options are available.

All door handles, handrails, surfaces and contact areas will be cleaned at regular intervals. A corresponding plan specifying cleaning intervals will be developed together with the person responsible for the event location.

Sufficient ventilation will also be ensured together with the person responsible for the event location.

Hygiene officer

In the context of each event, an employee of Euroforum Deutschland GmbH will be appointed as the hygiene officer, with the task of monitoring adherence to all measures in this concept on site.

All employees will be trained beforehand with regard to all essential aspects relating to hygiene.

On site, every employee is obligated to wear mouth/nose protection at all times.

Every employee is authorised to point out any failure to adhere to this hygiene concept and enforce site regulations where appropriate.

Check-in and access to the venue

Registration at the check-in will be contact-free wherever possible. A sufficient distance between the Euroforum employee and the visitor will be ensured by putting up a separator.

Venue access, capacity control and navigation procedures include but are not limited to the following:

  • Queuing in compliance with the minimum spacing rule of 1.5m.
  • Clear signposts, multiple entrances and exits to/from the venue where possible.
  • Everyone must be pre-registered to minimise queuing. Self-registration on site is not possible.
  • Mandatory use of face masks when entering the venue at all times, unless seated to consume food and drinks.
  • Walkways, wider aisles and signposted traffic management at the event; information and directional signs throughout the venue.

CTI will limit the number of on-site attendees within the venue to ensure that a minimum distance of 1.5 people can be maintained at all times.

Info: Entering Germany from abroad

It is your responsibility to check the entry requirements for Germany from your place of departure at the time of travel – these can be viewed on the Federal Foreign Office website and are regularly updated to reflect the latest government guidelines and restrictions.

Catering, technology

The catering during the event will be provided in coordination with those responsible for the event location, in such a way that spacing rules and hygiene rules can be adhered to. This hygiene concept forms part of collaboration with all service providers and partners, and Euroforum monitors adherence to it.

Information on expo health & safety protocols
https://drivetrain-symposium.world/de/expo/expo-health-safety-protocols/